You will first bring all the participants together to welcome and thank them for participating in the workshop. Then, you provide necessary context for the activities that you will undertake together and explain how the workshop will run:
- Tell them who you are and why they are there. You may want to use an ice breaker to help people learn more about each other and build some familiarity. Some examples can be found on this website.
- Explain the objective of the workshop and what they are about to do: identify and map changes and possibly impacts from innovation activities. You may remind participants of the key question: “What has each activity changed in the short, medium and long term on the path to sustainability?” and present one simple example of an impact pathway map (see main topics).
- It may be useful to review the Urbal sustainability dimensions diagram with workshop participants and engage in a facilitated discussion about the sustainability dimensions that are relevant for the innovation.
- Present the chosen activities they are about to reflect on in groups and briefly explain what is expected from the participants, that is to share their knowledge, expertise, and experience.
- Name and present facilitators, as well as people involved in the organization, and specify their role.
- Present the workshop flow including planned breaks.
- Provide logistical information such as the location of bathrooms, water, and other amenities you have provided.
- Leave time for people to ask any questions so they feel engaged and things are clear.
Participants should then be invited to join the members of the groups to which they have been assigned. This is the time to distribute some key documents to them including: sustainability diagram, agenda, example of an impact pathway, list of group participants and contacts